As we witness more schools embracing the student nomination features in Sports Tracker, it's important to remember the best approaches to utilizing this powerful tool. This reminder comes at a pivotal time, especially for many new schools joining us and others venturing into these features for the first time. Our goal is to ensure a smooth and efficient process for all, celebrating the enthusiasm while guiding you through the optimal practices for managing student event nominations and registrations.
Recommended Approach for Student Self-Registration:
Distribute Login Details Thoughtfully: Use student login cards or email to share login information, ensuring every student is equipped to access their account independently. We recommend accompanying this with a letter to the parents or students explaining the process. (we have a template here)
Encourage Independent Registration: To avoid system overload and ensure a seamless experience for all, please have students complete their login and event registration on their own time.
Give a registration window.
To facilitate a smooth nomination process and ensure all students have ample opportunity to register, we advise schools to allocate a period of at least one week for the completion of this process before closing the meet. This timeframe allows students to log in and register at their own pace, reducing the likelihood of system overload and ensuring a more equitable chance for participation.
Monitor Registration Progress: Use the Student Registration report within your ST account to track who has and hasn't completed their self-registrations. You can also follow up with students who need a little extra help using our built-in email feature.
What to Avoid:
Please do not organise mass login sessions during school meetings or homeroom periods. This practice has previously led to schools being blacklisted by security procedures and a degraded experience for all other users.
If you have any questions regarding these suggested approaches, please do not hesitate to reach out.